Appendix A: ANDRILL Organization and Science Management

ANDRILL Science Committee (ASC)

The ASC is a community-based planning committee that provides the Antarctic Earth science community with a framework, management structure, and mechanism to assist in the development and maturation of drilling proposals, the collection and integration of site survey results, and to coordinate initial discussions regarding resource allocations from National Antarctic Programs. The ASC’s chief responsibility is the development of future ANDRILL science targets, from initial concept to the submission of proposals. Membership of the ASC includes national representatives appointed by National Steering Committees (or other bodies) and proponents of developing projects. Chief responsibilities of these members are (1) to develop science and operational portfolios for drilling around the Antarctic margin; (2) to facilitate the establishment of international consortia to support drilling operations; (3) to ensure a plan of geophysical surveys and drilling capability is operating on behalf of the international community; (4) to organize the ANDRILL Site Survey Panel (ASSP) and ANDRILL Scientific Measurements Panel (ASMP); and (5) to maintain continuity of the ANDRILL Science Plan (ASP) in the developing portfolios and drilling projects.

McMurdo Sound - ANDRILL Science Implementation Committee (M-ASIC)

National Antarctic Science Program Managers from Germany, Italy, New Zealand and USA formally established the M-ASIC to be responsible for all scientific aspects of the two approved ANDRILL projects. Each of these nations is represented on the M-ASIC by a principal representative and by an alternate representative. The M-ASIC works with the AOMG for overall planning and implementation, and is supported by the staff of the SMO. The main objectives of the M-ASIC are to see that all science aspects of the funded projects are met and that science requirements have been appropriately considered in drill system design and field operations planning. This includes ensuring that (1) the planning of project science is fully developed, (2) the science plans are put into effect, (3) the results from each project are appropriately reported, and (4) the recovered cores are properly curated. Other ANDRILL Science Implementation Committees (ASICs) will manage future ANDRILL portfolios and projects, when approved.

ANDRILL Operations Management Group (AOMG)

The AOMG comprises the National Logistics Coordinators of the ANDRILL partner nations for the currently approved projects, and/or their agreed delegate(s). The main responsibilities of the AOMG are to: (1) provide governance to the approved ANDRILL projects; (2) provide operations and logistics funding for the approved projects; (3) oversee and approve all operations and logistics planning and operational execution of the projects; (4) liaise with the M-ASIC to ensure project science objectives are understood and science requirements are being incorporated into operational and logistics planning and execution; and provide direction and oversight to the Operations Management Office (OMO). The AOMG reviews, at least quarterly, the logistics support requirements, including operational funding and payment schedules, for the approved science projects.

Operations Management Office (OMO)

Antarctica New Zealand is the Project Operator for the two approved drilling Projects of the McMurdo Sound Portfolio (MSP). The OMO is responsible for project management services for the MSP, including day-to-day project administration, financial management of ANDRILL funds, and information dissemination to/from AOMG, M-ASIC and SMO. The OMO enters into contracts for services and equipment on behalf of ANDRILL, and the timely provision of financial, operational and technical reports to AOMG, M-ASIC and the broader ANDRILL community, as appropriate. Other tasks include: logistics services and operational planning and execution; drilling services including drill system development and drilling operations in Antarctica; support services, including the refurbishment or building of camp facilities, provision of transportation for Antarctic operations and support of drilling operations in the field; and science and technical services, including close liaison with the ANDRILL science community on drilling and operational-logistics issues that will impact science. Staff within the OMO includes the Project Manager and the Drilling Science Coordinator (DSC).

Science Management Office (SMO)

The SMO is responsible for overall coordination of the ASP, including support for the activities of the ASC for planning of new drilling targets, support for the M-ASIC for implementation of approved drilling projects, as well as support as needed for National Steering Committees and advisory panels. Key tasks include: (1) liaising with the above committees, the OMO and Raytheon Polar Services Co (RPSC); (2) coordinating and managing the application process for the two projects’ Science Teams; (3) consolidate the requests of scientists for field and laboratory support of efforts during drilling and site survey activities; (4) manage the deployment of the ANDRILL science and support teams to Antarctica and to project workshops; (5) coordinating all aspects of science publication, including editorial oversight and production/distribution of science reports; (5) assisting the Co-Chief Scientists and DTLs in management of the Science Team and procurement of science supplies and equipment, and coordinating education and outreach activities. The ANDRILL SMO is located at UNL and is staffed by an Executive Director, Director of Research, Coordinator of Education and Outreach, Staff Scientist and Research Support Coordinator. CHRONOS provides IT support for ANDRILL’s web site and will maintain the science "workspace" for the two approved projects during the drilling and follow-up research phases to facilitate exchange of scientific information.

ANDRILL Scientific Measurements Panel (ASMP)

The ASMP will contribute advice to the ASC and M-ASIC with regard to handling scientific data and information, on methods and techniques of measurements on core, and downhole measurements and experiments. Its specific mandate from the ASC is to develop policies and to furnish advice about scientific measurements, which will assist the M-ASIC and AOMG in formulating plans for scheduled projects, and the ASC for proposed projects. Specific responsibilities for the panel are databases, curation, computers, on-ice equipment and analyses (needs and operating procedure), measurement calibrations and standards. Development of measurement guidelines in the form of guidebooks will be a secondary priority. This Panel will work to ensure continuity of scientific measurements and reporting between projects. Members are appointed by the ASC based on nominations to the SMO from National Steering Committees and interested scientists. Panel composition reflects a broad range of geoscience disciplines important for the analysis of stratigraphic core records.

ANDRILL Site Survey Panel (ASSP)

The ASSP is responsible for the review and evaluation of drilling proposals to ensure their development to high level of maturity and to guarantee all necessary information is obtained by ANDRILL project proponents to address safety, operational and science needs. Members of the ASSP are appointed by the ASC, which considers nominations from the scientific community. The ASC will work with the proponents of drilling projects and an Operations Planning Group to identify the requirements for drilling. The ASSP will advise the ASC on the status of developing projects.

ANDRILL Science Advisory Panel (ASAP)

The ASC invited a panel of internationally recognized scientists with experience in large project leadership to assess the direction and overall progress of the ANDRILL Program and specific drilling projects. The ASAP is an integral part of the direction, credibility and profile of the ANDRILL Program. The ASAP shall maintain a dialogue of constructive criticism with the ASC and M-ASIC and make regular recommendations regarding issues and improvements to the Science Plan and Project Management. ASAP members will advise the National Representatives to the ASC and M-ASIC and provide guidance to National Steering Committees.

Co-Chief Scientists

Co-Chief Scientists are responsible for the development of scientific aspects of a drilling project, and for ensuring the successful implementation of a project’s Science and Logistics Plan (SLIP). During drilling, decisions on science operation and drilling strategy are the responsibility of the Co-Chief Scientists and the on-ice operations management team. Co-Chief scientists are appointed by the M-ASIC through written invitation and acceptance.

Co-Chief Scientists will identify potential DTLs who will assist in development of the science plan and staffing matrix. DTLs will be formally appointed by the M-ASIC following approval of the final staffing plan. Co-Chief Scientists are responsible for ensuring the success of project science objectives during drilling operations, and will oversee science at the drill site and science laboratory facilities. They will prepare, with assistance from the Staff Scientist, weekly progress reports to be circulated to the on-ice drilling operations management team, Project Operator, M-ASIC, AOMG, ASAP, and the project Science Team. Co-Chief Scientists will work with the DSC, Project Operator, and the rest of the on-ice drilling operations management team to resolve issues regarding science priorities and targets; with the M-ASIC to resolve issues of overlapping scientific interests; and with the M-ASIC, DTLs and Curators regarding core sampling. Co-Chief Scientists will work with Curators and the Staff Scientist to plan and implement a Core Workshop (to be held 4 to 6 months after drilling at the designated curatorial facility). Project science objectives may be revised by the Co-Chiefs at the workshop on the basis of the initial core characterization, who will report any revised science priorities to the M-ASIC, AOMG and Project Science Team. Co-Chief Scientists, with the Staff Scientist, DTLs and the drafting team will compile an On-Ice Project Report to include basic core description and relevant data for use prior to and during the core workshop. Co-Chief Scientists will prepare a summary article for submission to EOS, Geotimes, Geology, etc., to describe the immediate post-drilling results of the Project. Co-Chief Scientists are responsible for establishing an editorial team that will assist the SMO in production of the Project’s Initial Report and Scientific Results. Co-Chief Scientists are responsible for ensuring timely production of an Initial Report immediately following the core workshop, and Scientific Results following the Science Integration Workshop. Co-Chief Scientists can decide on the appropriate venue for publication of the Scientific Results (e.g. special issues in international Earth Science journals). Content and authorship of flagship and key synthesis papers will be negotiated between Co-Chief Scientists, DTLs, and relevant project scientists. Disputes over publications (e.g. authorship) will be resolved by the Co-Chief Scientists, in consultation with the M-ASIC. Eighteen months after drilling (approximately one year after the Core Workshop) Co-Chief Scientists will organize and convene a Science Integration Workshop where the project Science Team will report on final results to be published in the Scientific Results Volume and address larger thematic issues meriting further publication as synthesis papers. Co-Chief Scientists are responsible for organizing and hosting thematic workshops and symposia at national and international meetings in order to promote the dissemination of key scientific results, and to foster collaboration and integration within and beyond the ANDRILL community.

Staff Scientist

The Staff Scientist is an integral member of the Science Management Office and ANDRILL science operations. The Staff Scientist works in support of the M-ASIC, ASC, and Co-Chief Scientists to ensure continuity and high-level science planning and reporting. The Staff Scientist is responsible for assisting the Co-Chief Scientists in management of the Science Teams and in coordinating the production and dissemination of scientific results by serving as a point-of-contact for related elements of the off-ice and on-ice Science Teams. The chief responsibility is to facilitate the production of scientific output at all levels. The Staff Scientist is the chief point-of-contact for ANDRILL with (1) Raytheon Polar Services Company (RPSC) for matters concerning requests for laboratory space, equipment, and supplies in preparation for and during on-ice Core Characterization phase, (2) the curatorial effort of FSU, and (3) the CHRONOS database portal. Where possible, the Staff Scientist will assist new Project Proponents with the development of science and field programs to support site survey efforts. The Staff Scientist will work closely with the ASMP to ensure consistent and appropriate measurements of scientific data are collected. The Staff Scientist interacts closely with the OMO to ensure that the needs of the Science Teams are met. A close relationship between the Staff Scientist and Coordinator of Education and Outreach will ensure effective communication of appropriate science content into outreach and educational materials.

Discipline Team Leaders (DTLs)

DTLs are members of the project scientific staff selected by the Co-Chief Scientists to serve as leaders of key scientific disciplines. They aid the Co-Chief Scientists and Staff Scientist in coordinating the production and dissemination of scientific results within the project Science Team by serving as a point-of-contact that represent related elements of the off-ice and on-ice Science Teams. Disciplines to be represented by Team Leaders include: sedimentology & stratigraphy, paleontology, physical properties (geophysics, magnetics, physical properties), geochemistry (largely off-ice Science Team), and others as needed. The DTLs will be responsible for: (1) implementing science protocol developed by the ASMP, and ensuring that scientific staff follow appropriate procedures and data reporting; (2) obtaining from their Science Team a list of equipment and supplies needed to conduct on-ice initial core characterization, and requesting these materials through the SMO Staff Scientist; (3) compiling scientific data from their Science Team in order to synthesize results, which are presented to Co-Chief Scientists and Staff Scientist for inclusion in daily and weekly reports; (4) building a collaborative environment within the discipline to aid the integration of on-ice and off-ice members of the Science Team. They will be the first step toward resolving conflicts of overlapping science interests; (5) working with other DTLs to establish a sampling plan to present to Co-Chief Scientists for approval, to distribute samples from intervals of high scientific interest, and assist in development of a sampling plan; (6) point-of-contact for the Education & Outreach Coordinator to aid in ANDRILL’s educational and outreach mission; and (7) aiding the Co-Chief Scientists, Curators and Staff Scientist in planning and running the Core Workshop.